The Thousand Oaks Flyers is an all volunteer organization. We depend greatly on parents to help the club and meets run smoothly. Without the help of our volunteers we would not be able to continue in our support of the community.

This year we will be tracking hours rather than shifts to make it more equitable, since some roles/shifts are longer or shorter than others. The requirement will be a minimum of 15 hours. Please keep this in mind as you sign up for volunteer roles. We have non-meet day roles as well, including tent transportation to away meets. We will most likely be adding more to the list for those who will need to pick up some extra hours.

Volunteer Positions

Non-Meet Day

Fundraiser
Concession Shopping, Food Prep, Delivery
Awards Picnic – planning, shopping, prep, set-up, serving, clean-up

Meet Day

Set-Up Duties - Transporting tents and other equipment from storage bins to stations. Setting up tents, tables, and other equipment, as well as, hurdle placement/adjustment during the meet.

Physical requirements: Early Riser!! Ability to lift, carry, adjust equipment, and move quickly.

Teardown Duties - Area 1- (Bleachers/Outside Track): Responsible for breakdown and removal of team tents and any equipment set up outside the field. Checking bleachers for lost and found and taking recycling out of bins for pick up.

Area 2- (Field Events): Responsible for removal and storage of high jump and long jump event equipment and tents. Covering the high jump pit, raking and covering the long jump pits and picking up trash/recycling from around the infield.

Area 3- (Staging/Timing): Responsible for removal and storage of all tents, tables, chairs and flooring at timing and staging area. Also remaining hurdles and any other equipment from the infield.

Physical requirements - Standing, lifting, and carrying.

Staging-Data Input Duties - Responsible for checking in athletes, communicating with the Timing/Results & Staging areas, and keeping notes to help Timing/Results accurately judge each heat. 1 - enter/remove/delete athletes in the meet manager program 1 - obtaining info from athletes and runner between staging & timing.

Physical requirements: Mostly seated in the staging tent (shade).

Finish Line Duties - Lap counting, changing lap board & bell ringer, direct/assist distance runners off the field, record finishing order of distance runners, monitor that sprinters stay in lanes (100/200/400/relays), direct them off the track, & help with timing, if needed.

Physical requirements - Walking/Standing (not shaded)

Staging Duties - Corralling, applying numbers, escorting to start line, assist with line judging

Physical requirements - Standing and walking (some shade)

Gate & Field Monitors Duties - Responsible for admitting authorized individuals into the track area when the track is clear and preventing unauthorized individuals from accessing the infield. Also responsible for helping to direct the flow of athletes across the track to exit the area when the track is clear. maintaining area, so trash doesn’t get on the track.

Physical requirements - Standing, opening & closing the gate (not shaded),

First Aid & Water Station Duties - Injury assessment and first aid, supervision of the water station, and notifying Liaison when ice/water needs to be refilled.

Physical requirements - Some lifting may be required.

Long Jump Duties - Responsible for corralling athletes, directing the flow of competition, watching for faults and other technical issues, raking sand pit, measuring and recording jumps.

Physical requirements - Standing (min. shade), bending/stooping, lifting, & reaching.

High Jump Duties - Responsible for corralling athletes, directing the flow of competition, placing/replacing the high jump bar, measuring and recording jumps.

Physical requirements - Standing (minimal shade), bending, lifting, and reaching.

Shot put Duties - Responsible for organizing athletes and the flow of competition, watching for faults and other technical issues, measuring throws.

Physical requirements - Standing, stooping/bending (min. shade), bending, lifting, & reaching.

Volunteer Check In Duties - Responsible for setup and clean-up of station (excluding tent and tables), distribution & collection of radios and name tags, volunteer check-in and out, work with Event Liaison and Meet Manager to ensure proper staffing, and maintain lost and found on meet day.

Physical requirements - Standing and seated, light lifting, shade.

Concession Duties - Responsible for setup and cleanup of station, food prep and sales

Physical requirements - Standing, basic math skills, light lifting, shaded

Grill Duties - Responsible for setup and cleanup of station, food prep, cooking, & distribution

Physical requirements - Experience BBQ’ing large quantities of hotdogs & hamburgers, standing, lifting, mostly shaded

Apparel Duties - Responsible for selling apparel during first half of meet at home meets and weekday shifts during practices for the first few weeks. Basic math skills required.

Physical requirements - Standing, some seated, light lifting, shade.

Away Meet Tent Transportation Duties - Responsible for picking up tents, from T.O. Flyers Track Storage Bin, the Thursday before away meets. Transporting tents to away meet venues, helping with setup and takedown, at the end of the meet, & returning to T.O. Flyers bin, on Monday.

Physical requirements - Lifting, cargo room in vehicle for tents.



Volunteer Signup

We've tried to make signing up for volunteer positions as easy as possible. This year we are using a new system that will allow you to select your volunteer shifts online. The shift are first come, first server.

To select your volunteer position and shift follow these steps:

  1. Login to your account using the same username and password used when registering your athlete(s). If you don't remember your password you can reset it here
  2. Once you are logged in, make sure you are the "Account Dashboard" page. If you are not, click the "My Account Link".
  3. From the "Account Dashboard" page, click the "Volunteer Signup" button.
  4. On "Volunteer Signup" page make sure to select the meet you would like to volunter.
  5. Then, click the box for the position and shift you woul like to volunteer for.
  6. If you would like to volunteer for a non-meet position, select "Non-meet Positions" in the meet seletion drop down menu.